Full-Time Admin Internship with L'Oreal - New York, NY

Sep 8

Sep 8 Full-Time Admin Internship with L'Oreal - New York, NY

Start date: immediate

For more than a century, L’Oreal has devoted its energy, innovation and scientific excellence solely to one business: Beauty. A business rich in meaning, it enables all individuals to express their personalities, gain self-confidence and open up to others. Beauty is our language, a universal language. Joining L’Oreal means joining our mission of offering women and men worldwide the best innovation by meeting the infinite diversity of beauty needs and desires all over the world. A company founded on Science, we continually explore new territories and invent products of the future, while drawing inspiration from beauty rituals the world over. Our formula: Diversity Plus Inclusion equals Innovation and Success. Drawing on the diversity of our multinational teams and the richness and the complementarity of our brand portfolio, Beauty remains our commitment. L’Oréal has made the universalization of beauty its project for the years to come, offering beauty for all. At the heart of our activities lies the ambition to lead by example with high ethical standards and the determination to be seen as a good corporate citizen with goals that are not only business oriented but socially responsible. As a leader, we must preserve the beauty of the planet and contribute to the well-being of our employees and of the communities in which we are present. We invite you to explore the opportunities to help us perform this important mission.

JOB SUMMARY:

This role is a 12 month administrative internship supporting the Talent Acquisition Experienced Hires Recruitment. The intern will work closely with the team to coordinate interviews while maintaining strong relationships with candidates, hiring managers and HR teams. The Talent Acquisition intern will perform the below responsibilities, among others, in support of the recruitment function.

Length of Internship/Hour Per Week: Up to 12 months, Full time (40 hrs/week)

RESPONSIBILITIES:

Coordinate and confirm, via Outlook, the scheduling of all candidate interviews with Recruiter, Hiring Managers and their teams including but not limited to phone screens, Skype/FaceTime, technical phone interviews, or individual interviews, as required.
Coordinate the travel plans for out-of-town candidates and confirm cost effective yet convenient candidate travel (includes requesting travel profile creation, monitoring booking of flights, making hotel reservations, car service requests, etc.)
Ensure that all candidates interviewing with L’Oreal have completed our online employment application; complete pre-employment process (i.e., background check and drug screenings), etc.
Prepare company materials to be shared with candidates during interview process.
Conduct reference checks
Draft offer letters and send out all offer packets containing: offer letters, drug screen, benefits and relocation information, agreements, if applicable.
Reserve conference rooms for interviews, set up prior to and cleaning up conference rooms after interviews.
Work in candidate ATS, Avature, to accurately monitor candidate interviews.
Work in CRM, Avature to support pipelining projects.
Prepare confidential information packets to be shared with HR Partners.
Work on assigned special projects and participate in all Talent Acquisition initiatives to advance our goals.

QUALIFICATIONS:

Candidate must have received a Bachelors' or Masters' degree within the last 12 months OR must be a current student of a Masters program in Human Resources, Labor Relations, Management, or related area with no gap more than 5 months in education history.
3.25 GPA or higher.
Previous internship or Co-op experience in an office setting environment, a must.
Proficient in Microsoft Office Suite.
Ability to manage, prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction.
Flexibility to commute back and forth to NY/NJ to attend meetings, events, etc.
Excellent written and verbal communication skills, interpersonal skills, planning skills and follow up skills.
Strong customer service focus and ability to develop strong internal and external networks.
Enthusiastic team player, creative/innovative thinker with a passion for process improvement.
Excellent problem-solving skills and sense of urgency in a fast paced work environment.
Ability to handle and maintain confidentiality of highly sensitive data and information on a regular basis.

Apply on the company website here.

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation@support.lorealusa.com. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.